Information for Guest Groups

Cedarkirk is open to all guest groups. We are tracking the spread of the Delta COVID variant and are relying on the recommendations of the CDC and the Florida Department of Health for best practices regarding the health and safety of our staff and guests. Some things might look a little different than they have in the past (though not so different than they have looked for the past year!), but we look forward to providing a safe place for you to relax and reconnect with God and with nature.

Please review these information sheets. They contain lots of information on what we’re doing to keep you safe, and what we ask of you.

COVID-19 INFORMATION SHEET for GROUP LEADERS
COVID-19 INFORMATION SHEET for PROSPECTIVE GUESTS

We recognize that with rapidly changing updates and recommendations, churches, groups, and families are in a state of uncertainty as they make the decisions they feel are best for everyone. Please review our cancellation policies below so you can make the safest and most responsible decision for your group or event.

Guest Group / Event Cancellation

Our cancellation policy dictates that any event cancelled fewer than 90 days prior its start is subject to a cancellation fee equal to the deposit made. It also states that events may be rescheduled by approval of the Executive Director with a small financial penalty (see your group’s contract for the complete cancellation policy details).

In light of the continuing uncertainty surrounding COVID-19, we encourage you to make the following considerations as you plan your event so as not to incur unnecessary charges related to cancellation, low participant count, etc.:

  1. Be realistic about your group’s numbers! If you typically have 80 people, maybe plan for half that number. If we have availability, we can always revise your contract to include additional participants in the months and weeks prior to your event. However, if you overestimate the number of people on your final contract you may be responsible for no-show charges.
  2. Check with your people! Get a sense of how many would be realistically interested in attending your event before you finalize the details with a contract.
  3. Consider new ways of accomplishing your group’s goals or most popular activities, with an eye toward emphasizing small groups and using our many acres of outdoor space! If an interactive family Bible study is always a highlight of your retreat weekend, think about ways you could do that in smaller family groups or outside under the trees.
  4. Plan for family units to lodge together in the same building, room, etc. rather than splitting your participants into rooms of youth, young kids, etc.

If Cedarkirk makes the decision to cancel your event or close its doors temporarily, your group or organization will be offered a full refund and allowed to reschedule your event at that time.

Cedarkirk Site Preparedness Information
To provide the safest possible environment for your group, Cedarkirk is committed to enhanced cleaning procedures and numerous other personal health and safety practices. To learn more about these, please click on one of the “Information Sheets” linked toward the top of this page. We also ask your group to help us keep camp safe by wearing masks indoors, and abiding by all posted and verbal health practices at Cedarkirk. With your help we will provide a safe and rejuvenating space for your group to build relationships and encounter God.

If you have concerns about your scheduled event, please reach out to us. We will be happy to talk to you about your options and can help you make the best decision for your group.

camps@cedarkirk.org          813.685.4224